Kalpak Nirbhawane
Business Operations & Administrative Operations Professional
17+ years of expertise managing business operations, executive administration, vendor relations, commercial compliance, and process coordination across EPC, infrastructure, and energy sectors.
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Nashik, MH, India (Open to Remote/Global)
₹200+ Cr
Max EPC Project Scale
₹5+ Cr
Monthly Disbursements Audited
100+
Active Suppliers Managed
17+ Yrs
Industry Experience
Core Competencies
Business & Operations
Commercial & Administration
Commercial & Financial
Systems & Digital Collaboration
Work Experience
Sr. Officer - Projects
SOPAN O&M COMPANY PVT. LTD.
OCT 2022 – PRESENT
Pune, Maharashtra
- Business Operations & Executive Support: Partner with senior leadership to coordinate business operations, administrative processes, vendor management, commercial documentation, reporting, and cross-functional execution across multiple business functions.
- Procurement & Vendor Management: Drive sourcing, vendor evaluation, contract negotiation, and purchase order (PO) management for 100+ suppliers; maintained 100% material availability with zero project downtime.
- Commercial & Financial Controls: Perform GRN matching, invoice verification, and supplier statement reconciliations; process ₹5+ Cr in monthly disbursements in full audit compliance.
- Systems & Data Management: Utilize NetSuite ERP and Advanced Excel to maintain vendor databases, track real-time procurement metrics, and deliver executive MIS dashboards.
Key Projects Managed:
Admin Manager
KRUTIKA ENTERPRISES
JUL 2020 – OCT 2022
Nashik, Maharashtra
- Business Operations & Administrative Support: Directed daily administrative, logistics, and field operations to ensure seamless project execution across civil and infrastructure sites.
- Vendor Management & Business Coordination: Managed supplier quotes, negotiated commercial terms, and coordinated material deliveries to achieve 100% on-time delivery from local vendors.
- Workforce Administration: Oversaw site office operations, travel arrangements, team accommodations, attendance tracking, and payroll input processing for project teams (60+ site and contract staff).
- Commercial Support & Reporting: Audited incoming invoices against purchase orders and project budgets; standardized administrative reporting to enhance leadership visibility.
Key Project Managed:
Manager - Projects
DATTATRAY CONSTRUCTION
OCT 2012 – MARCH 2020
Nashik, Maharashtra
- Business Operations & Administration: Managed combined administrative, accounts, and operational functions across multiple active construction sites.
- Financial Administration: Processed vendor invoices, reconciled general ledgers, performed account reconciliations, and maintained 100% audit-ready financial records.
- Site Procurement & Logistics: Oversaw job-site inventory requirements, purchase orders, material movements, and workforce logistics to eliminate operational bottlenecks.
Earlier Professional Experience
2006 – 2012
- Citadel Architectural Solution Pvt. Ltd. (09/2011 - 09/2012) | Executive Administration – Managed commercial proposals, executive calendars, client communications, and travel logistics.
- RNA Corp Pvt. Ltd. (04/2011 - 08/2011) | Administration Officer – Directed daily office administration, attendance systems, travel logistics, and vendor management.
- CMS Traffic System Ltd. (11/2008 - 04/2011) | Logistics Assistant – Managed site administration, petty cash, travel bookings, staff records, and heavy equipment dispatches.
- Livewel Aviation Services Pvt. Ltd. (11/2006 - 03/2008) | Customer Service Agent – Handled airport ground operations, passenger services, and flight documentation.
About Kalpak Nirbhawane
Executive Profile
I am a Business Operations & Administrative Operations Professional with over 17 years of hands-on experience managing core operations, executive administration, vendor relationships, process coordination, and commercial compliance within EPC, infrastructure, and energy sectors.
My strength lies in streamlining workflows, supporting cross-functional leadership, auditing high-value commercial disbursements, and delivering operational excellence across both office-based and remote setups.
Remote Work Capabilities
- Coordinated cross-functional teams across multiple remote & project locations.
- Managed digital documentation & cloud-based operational records independently.
- Supported senior leadership through high-level reporting, scheduling, and admin coordination.
- Collaborated remotely with suppliers, project stakeholders, and Head Office teams.
- Proficient in cloud collaboration tools: MS Teams, Zoom, Outlook, NetSuite ERP, & Google Workspace.
Languages Spoken
Education & Credentials
Education & Courses
- Higher Secondary Certificate (HSC) (2005)
S.I.E.S High School, State Board of Maharashtra | Mumbai, India - Certified Course in Information Technology (2004)
Computer Station | Mumbai, India - Secondary School Certificate (SSC) (2002)
S.I.E.S High School, State Board of Maharashtra | Mumbai, India
Contact Me
Let's Discuss Operational Excellence
Currently open to remote, global, and strategic on-site leadership roles in business operations, commercial management, or executive administration.
Nashik, Maharashtra, India